Bill the whole term.Take off the weeks they miss.
Vnta CRM works out every student's bill from their rate, subjects and dates, writes the WhatsApp message for you, and shows who has paid. Built for tutoring businesses that bill by the term.
How a term works
Everyone is billed for every week, unless something comes up.
- 1
Start the term
Set the first day and the number of weeks, usually 13. Students carry over from the last term with their subjects and rates.
- 2
Record a missed week
Illness or a family emergency? One click takes that week off their bill and the tutor's hours. Holiday weeks close for everyone.
- 3
Send the charges
Each student's message is written for you. Copy it, paste it into WhatsApp, mark them billed, and move on to the next family.
- 4
Record payments
Part payments are fine. Bills turn paid by themselves, and anything unpaid after the last lesson shows as overdue.
Everything else the business runs on
Tutors and profit
What each tutor brings in, what their wages cost, and the profit left, counting only lessons that happen. Pay statements to hand them each term.
Billing day
Work through every family in one sitting: their message, their WhatsApp chat, mark billed, next.
Timetable and Google Calendar
Every lesson by day and time, with clashes flagged, next to your Google Calendar, which you can edit right there.
Own dates and discounts
Students who join late, leave early or take 16 weeks instead of 13. Sibling discounts come off the bill automatically.
Enquiries and waitlist
Note every family who asks about lessons and enrol them in one click when a spot opens.
Your data, your copy
Download everything as one backup file whenever you like, or move over from the Mac app with yours.
Each Google account gets its own private workspace. Students' and families' details stay in your account, with no ads and no trackers.
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